Event Toolkit - Orientation Day

Click the buttons below to see event-specific tips for ditching disposable:

Activities​ & 


Food & Beverage

Publicity & Signage


Waste Disposal


Activities & Resources




  1. Remind participants ahead of time to bring their own reusable water bottles to stay hydrated. Attach the HKU Filtered Water Map and a link to Water for Free App so they can identify dispensers close to your activities.

  2. Use powerpoint or whiteboards rather than paper flip charts or printed material for activities.

  3. Refrain from using disposable items for activities. Reuse old material or choose reusable items.

  4. Avoid disposable decorations and props. Reuse old material or adopt minimal decoration.​​



  1. Avoid unnecessary souvenirs. If souvenirs are unavoidable, choose practical items.

  2. Consider environmentally-friendly, ethical and fair trade products.

  3. Avoid buying products with excessive packaging.

  4. Avoid using wrapping paper. Consider reusing newspaper or magazines as substitutes. Get creative and try Furoshiki Tsutsumi Japanese Cloth Wrapping!


Food & Beverages




  1. If you are organising your event on campus, eat in canteens or restaurants and avoid takeaway if possible.

  2. If you use a catering service, order the appropriate amount of food according to the number of participants registered. Request that they use reusable containers and utensils instead of disposables. If this is not possible, consider renting reusables from HKU caterers or outside service providers.  Here are some rental options. Alternatively, you can ask participants to bring their own reusable containers and utensils.

  3. If there are leftovers, encourage participants to take them home with reusable containers or donate unspoiled food to local charities: Food Angel; Feeding Hong Kong; Food Grace.




  1. Do not distribute water in single-use plastic bottles of 1L or less. For more details, see Policy on Disposable Plastic Bottles.

  2. To serve water, use reusable pitchers and cups. Click here for more about acquiring reusable pitchers and cups. Locate the closest water dispenser with the HKU Filtered Water Map to fill your pitcher. Rent a water dispenser if necessary.

  3. Remind participants ahead of time to bring their own reusable bottles/cups, and inform them of the location of the nearest water dispenser.

  4. For drinks other than water, avoid single-serving containers. Buy ones in big recyclable bottles.

  5. Avoid distributing paper cups and drinks in Tetra Paks as they also have environmental issues. Read more here.


Posters, leaflets & booklets:


  1. Minimize single-use paper such as posters and leaflets by using electronic communication e.g. mass email and social media (Facebook, Instagram etc).

  2. All unavoidable printed material should be printed on recycled/FSC-certified paper.




  1. Use an electronic or reusable banner/backdrop. Avoid putting dates on your banner/backdrop and include only the society name so it can be reused. Consider eco-friendly material.



  1. Send directional maps to participants electronically prior to events to avoid reliance on printed signage.

Publicity & Signage

  1. Minimize the use of single-use paper such as sponsorship forms and certificates by using electronic communication (e.g. email and social media) and providing electronic copies.

  2. All unavoidable printed material should be printed on recycled/FSC-certified paper.

  3. For sponsored items, avoid items that are single-use or wrapped with excessive packaging. Choose practical and reusable items. Unwanted items can be collected at the end of your event and donate to community groups or charities or kept for future events. 


  1. Responsibly handle waste generated at event by recycling all recyclable items such as posters and plastic/glass bottles. Remember to clean recyclables before recycling. Reuse or donate when possible.

  2. To best facilitate recycling, prepare extra dustbins or bags designated and labelled for each type of recyclable so that participants can recycle conveniently.

Waste Disposal